Business letters should always be printed on white bond paper rather than on colored paper or personal stationery.
It's often easier to spot errors on a hard copy. Enclosure An enclosure note is an often neglected aspect of letter writing in the digital era.
If you are familiar with the addressee, then use their first name unless they have specifically asked you otherwise. Generally speaking, 1-inch margins are the most widely accepted format for professionals. Be sure to carefully review the grammar, spelling, and format of your business letter numerous times before you send it out, to avoid leaving a poor first impression with your correspondent.
For more ideas, you can check out our cover letter templates.
Include four line breaks between the closing and your printed name to leave space for your signature. To start, one needs to be aware that there are basically 2 formats to professional letter writing.
Step 2: Beneath their name, write their current title. Check out the example letterheads below — both of which are acceptable methods for displaying your name and contact information. Article Table of Contents Skip to section Expand.
Military titles such as General, Colonel, Major, etc. If the addressee has earned a Ph. Many word processing programs will have templates available to help you format your letter appropriately.